Prospyr practice resources / free tools
Free tools for medical practices.
116 calculators, reference charts and printable forms for aesthetic, plastic surgery and wellness teams. No sign-up, and everything runs in your browser.
Running the practice
Opening, pricing and paying for a practice, worked out with your own numbers.
116 tools shown
Pricing & profit
Price treatments, read margins and plan an opening with your own numbers.
Med Spa Startup Cost Calculator
Opening costs, monthly overhead and break-even from your own assumptions, with a printable business plan summary.
Markup Calculator
Solve for price, cost or markup percentage, and see the matching margin, with retail skincare examples.
Margin Calculator
Gross and net margin, price for a target margin, and a markup vs margin conversion table.
Treatment Pricing Calculator
Cost-plus pricing for a treatment: product, provider time, room cost and card fees to a price at your target margin.
Break-Even Calculator
Visits and revenue needed each month to cover fixed costs, with a chart and a profit table.
COGS Calculator
Cost of goods sold from inventory counts and purchases, by product line, with COGS % and gross margin.
Botox Price Per Unit Calculator
Cost per unit, margin, break-even price and profit per visit and vial from your own vial cost and price.
Med Spa Business Plan Template
A fillable ten-section med spa business plan with prompts, linked calculators and print to PDF. Text stays in your browser.
Discount Calculator
Price after a discount, the margin it costs, and the extra sales needed to earn the same profit.
Price Increase Calculator
New price from a percent or dollar raise, and how many visits you can lose before profit drops.
Gross Profit Calculator
Gross profit, gross margin and markup from your revenue and cost of goods sold.
Credit Card Processing Fee Calculator
Monthly and annual card fees, your effective rate, and a side-by-side comparison of two rate quotes.
Staff pay & HR
Pay plans, raises, overtime, PTO and the true cost of a hire.
Nurse Injector Pay Calculator
Compare hourly, commission, per-unit and hybrid pay plans side by side, for the injector and the practice.
Salary Increase Calculator
New annual and hourly pay from a percent or dollar raise, compared with the latest BLS inflation figure.
Hourly to Salary Calculator
Convert hourly pay to annual salary and back, with hours, paid weeks and time off, plus weekly to monthly pay.
Employee Cost Calculator
Employer payroll taxes, benefits and workers' comp on top of a wage, with the total cost and multiplier.
Overtime Calculator
Overtime pay under the federal 40-hour rule, with mixed rates, and under California's daily and 7th-day rules.
PTO Accrual Calculator
Hours of PTO earned per pay period and per year, with an optional cap and a 12-month balance projection.
Bonus Calculator
Gross bonus from a percent, flat amount or target, with a 22% supplemental withholding and take-home estimate.
Commission Calculator
Flat and tiered (marginal or retroactive) commission on retail or service sales, plus the rate from any payout.
Provider Productivity Calculator
Booked over available hours, revenue per provider hour and per room hour, with a utilization what-if.
Employee Turnover Cost Calculator
Your turnover rate and the cost of replacing a team member, from recruiting, training and ramp-up time.
Tip Pooling Calculator
Split a tip pool by hours worked or points, with cents handled so every share adds up to the pool.
Performance Review Template
A fillable review with role-based criteria, 1 to 5 ratings, goals and print to PDF. Text stays in your browser.
Marketing & patients
What a patient is worth, what one costs to win, and how your ratings and retention add up.
Patient Lifetime Value Calculator
Lifetime gross profit per patient from visit value, frequency and years, with a membership mode, LTV:CAC and payback.
Patient Acquisition Cost Calculator
Cost per lead, cost per consult and cost per new patient from your spend and funnel counts, with a new-patient goal planner.
ROAS Calculator
Return on ad spend from spend and revenue, plus break-even ROAS from your gross margin and the ROAS needed for a profit target.
Conversion Rate Calculator
Step-by-step and overall conversion rates from visitors to new patients, with a what-if tester for any step.
Marketing ROI Calculator
ROI on gross profit from your spend and attributed new patients, break-even patient count, and a budget-as-share-of-revenue planner.
Google review calculator
Find how many 5-star reviews lift your Google rating to a target, and what a single 1-star review does to it.
Patient retention calculator
Retention, churn and rebooking rates for a practice, plus monthly churn and average length for memberships.
No-show cost calculator
Monthly and yearly revenue lost to no-shows and late cancellations, with a what-if for fees, deposits and reminders.
Valuation & inventory
Earnings, valuation, cash flow and stock levels for a practice.
EBITDA Calculator
EBITDA from net income or revenue, EBITDA margin, and adjusted EBITDA with owner pay and one-time add-backs.
Practice Valuation Calculator
EBITDA times your own low, middle and high multiples, with debt and cash adjustments and a sensitivity table.
Cash Flow Calculator
Monthly operating cash flow, a 12-month projection table and months of runway from your own numbers.
Inventory Turnover Calculator
Turnover ratio and days on hand for neurotoxin, filler and retail skincare, side by side.
Reorder Point Calculator
Reorder point from usage and lead time, safety stock by service level, and economic order quantity.
Loans & equipment
Model loans, leases and device payback before you sign.
Loan Amortization Calculator
Monthly payment and a full amortization schedule by month or year, with extra payments, payoff date and fee-adjusted APR.
SBA Loan Calculator
7(a) and 504 payments with SBA's maximum rate by loan size and the fiscal year 2027 guarantee fees applied.
Equipment Lease vs Buy Calculator
Net cost of an equipment loan versus a lease for a laser or device, with the implied lease rate and optional tax effect.
Equipment ROI Calculator
Payback months, ROI and break-even treatments per month for a laser or device, with financing and a volume ramp.
Compliance & forms
Checklists, deadlines and printable forms for HIPAA, OSHA, No Surprises Act estimates and charting.
HIPAA Compliance Checklist
38 Privacy, Security and Breach Rule items with citations, progress tracking and a printable copy.
HIPAA Risk Assessment
37 questions across the Security Rule safeguards that turn into a prioritized, printable gap list.
HIPAA Breach Notification Calculator
Discovery date and number affected in, patient, HHS and media notice deadlines out, with 45 CFR citations.
OSHA Compliance Checklist
Bloodborne pathogens, hazard communication, PPE, emergency plans and recordkeeping, with 29 CFR citations.
Crash Cart Checklist
An editable daily or monthly crash cart check log with an example item list, ready to print.
Good Faith Estimate Generator
A printable No Surprises Act good faith estimate with every required element checked, CMS dispute language and a delivery-deadline helper.
Superbill Generator
A printable superbill with provider and patient details, your own CPT and ICD-10 codes, charge totals and NPI check-digit validation.
SOAP Note Template
SOAP note builders with illustrative examples for neurotoxin, filler, IV hydration and weight management follow-up visits.
Patient Intake Form Template
Choose the sections, add your practice name, and print a new patient intake and medical history form.
Face Chart Template
Printable front, oblique and profile face charts with optional muscle-region labels and tap-to-mark injection sites.
Cancellation Policy Template
A fill-in cancellation and no-show policy with notice window, fee or deposit rule, late arrivals and exceptions.
Injectables & aesthetics
Reference math and classification for the treatment room. They calculate and classify; clinical decisions stay with the treating provider.
Neurotoxin Reconstitution Calculator
Units per 0.1 mL for any vial and saline volume, with a printable dilution chart and each label's reconstitution steps.
Fitzpatrick Skin Type Quiz
The 10-question Fitzpatrick questionnaire, scored instantly, with a chart of all six types and a printable intake form.
Glogau Photoaging Scale
Pick the wrinkle and skin features you see and get Glogau type I–IV, with a full classification chart.
Microneedling Depth Chart
Published skin thickness and depth ranges by facial area, the FDA device rules, and state-by-state scope for estheticians.
Kirby-Desai Scale Calculator
Score skin type, location, color, ink, scarring and layering to see the published session estimate, timeline and cost for tattoo removal.
Surgery & anesthesia
Published perioperative scores and measurements, calculated the way the source papers define them.
ASA Physical Status Classification
Tick conditions to see the ASA class I to VI, with the full ASA examples table and the emergency modifier.
RCRI Calculator (Lee Index)
Score the six Lee criteria and see the published major cardiac complication rate for that RCRI score.
Caprini Score Calculator
Total the 2005 Caprini items and see observed 60-day VTE rates by score in plastic surgery studies.
STOP-Bang Calculator
Answer the eight STOP-Bang items to get the score and its published sleep apnea risk class.
Apfel Score Calculator
Tick the four Apfel factors to see the published PONV incidence for that score, from 10% to 79%.
Body Surface Area Calculator
BSA from height and weight by Mosteller, Du Bois, Haycock, Gehan-George and Boyd, side by side, in metric or US units.
Ideal Body Weight Calculator
Ideal body weight by four formulas, plus adjusted body weight, with the arithmetic shown.
Estimated Blood Volume Calculator
Blood volume from height, weight and sex (Nadler) or from a published mL/kg range by patient group.
Allowable Blood Loss Calculator
Maximum allowable blood loss from EBV and hematocrit, with both formula variants shown. Decision support only.
Schnur Scale Calculator
Body surface area and the Schnur 5th and 22nd percentile grams per breast, with the full 1991 table.
BMI Calculator for Plastic Surgery
BMI and WHO class, plus what peer-reviewed studies report about complications by BMI for common plastic surgery procedures.
Hair restoration
Hair loss classification and graft planning for hair restoration practices.
Norwood Scale
Tap the drawing that matches: Norwood I to VII, the vertex type and the A variants, with each stage described from the 1975 paper.
Ludwig Scale
Tap the drawing that matches: Ludwig grades I to III for female pattern hair loss, with the Savin, Sinclair and Ebling-Rook scales explained.
Hair Transplant Graft & Cost Calculator
Grafts from bald-area size (published PRECISE math) or a quoted count, times price per graft, for a cost range patients and practices can print.
Labs & hormones
Published lab formulas and ratios for wellness, weight loss and hormone clinics. They calculate; they don't diagnose.
eGFR Calculator
CKD-EPI 2021 eGFR from age, sex and creatinine in mg/dL or µmol/L, with the KDIGO G-stage table and the formula shown.
Creatinine Clearance Calculator
Cockcroft-Gault CrCl with actual, ideal and adjusted body weight side by side. No drug dosing.
HOMA-IR Calculator
HOMA-IR from fasting glucose and insulin in either unit system, with study-reported cutoffs and why no universal cutoff exists.
A1c Calculator
A1c to eAG and back in mg/dL or mmol/L, a printable conversion chart, and the ADA category cutoffs.
LDL Calculator
Friedewald and NIH (Sampson) calculated LDL side by side, with a clear warning when triglycerides make Friedewald unreliable.
Cholesterol Ratio Calculator
Total/HDL, LDL/HDL, TG/HDL and non-HDL from one lipid panel, with study cutoffs quoted and cited.
Free Testosterone Calculator
Vermeulen free and bioavailable testosterone from total T, SHBG and albumin, with units converted and the equation shown.
Body composition & weight
Body measurements, energy needs and weight change, with the formulas shown.
BMI Calculator
BMI from height and weight in imperial or metric, with WHO categories and a BMI chart of weight ranges by height.
Body Fat Percentage Calculator
Body fat from neck, waist and hip with the U.S. Navy method, compared with a BMI estimate and the ACE category chart.
Lean Body Mass Calculator
Lean body mass from height, weight and sex using the Boer, James and Hume formulas side by side.
Waist to Hip Ratio Calculator
Waist-hip ratio from two tape measurements, compared with the WHO cut-offs for men and women.
Waist to Height Ratio Calculator
Waist-to-height ratio from waist and height, checked against the 0.5 boundary and 0.6 band in NICE guidance.
Weight Loss Percentage Calculator
Percent of body weight lost, percent of the way to goal, pounds or kilograms lost and remaining, with a progress bar.
BMR Calculator
Basal metabolic rate from Mifflin-St Jeor, revised Harris-Benedict and Katch-McArdle side by side, with the math shown.
TDEE Calculator
Total daily energy expenditure from BMR and activity level, with a calorie deficit table and the formulas shown.
Protein Intake Calculator
Daily protein in grams from body weight using the RDA and published position-stand ranges, split across meals.
Converters & IV
Unit conversions and infusion math, with the formula behind every result.
IV Drip Rate Calculator
Drops per minute, mL/hr and infusion time from volume, time and drop factor, with every formula shown.
mg to mcg Converter
Convert between kg, g, mg, mcg and ng in either direction, with a conversion table and the math shown.
mg to mL Calculator
Turn mg into mL or mL into mg from a stated concentration, with percent and total-volume options.
IU to mcg Converter
IU to mcg or mg for vitamins D, A and E using NIH factors, and why insulin and hCG cannot be converted.
Lab Unit Converter
Convert 20 common lab results between conventional and SI units, with every factor listed.
Dilution Calculator
Solve C1V1 = C2V2 for any value, plan a serial dilution table, or work out a concentration.
Salary data
Official U.S. Bureau of Labor Statistics wages by state for the roles practices hire.
CRNA salary
CRNA pay by state from BLS, with percentiles and an offer checker.
Physician assistant salary
PA pay by state from BLS, with percentiles and an offer checker.
Nurse practitioner salary
NP pay by state from BLS, with percentiles and an offer checker.
Anesthesiologist salary
Anesthesiologist pay by state from BLS, with top-coded state figures explained.
Surgical technologist salary
Surgical tech pay by state from BLS, with percentiles and an offer checker.
Medical assistant salary
Medical assistant pay by state from BLS, with an offer checker.
Registered nurse salary
RN pay by state from BLS, with percentiles and an offer checker.
Dermatologist salary
Dermatologist pay by state from BLS, with top-coded state figures explained.
Esthetician salary
Esthetician pay by state from BLS skincare specialist data.
Medical receptionist salary
Receptionist and front desk pay by state from BLS, with an offer checker.
Practice manager salary
Practice manager pay by state from BLS health services manager data.
Patient education
Editable aftercare and recovery handouts and cost references to share with patients.
Plastic Surgery Recovery Timeline
Pick a procedure and surgery date for a printable week-by-week recovery timeline, each milestone cited to ASPS and other sources.
Plastic Surgery Cost Calculator
ASPS average surgeon fees plus anesthesia, facility and other costs you enter, with a financing payment estimate and a shareable printout.
Microneedling Aftercare Instructions
Edit and print a microneedling aftercare handout with your practice name, sourced to AAD and FDA documents.
Lip Filler Aftercare Instructions
Edit and print a lip filler aftercare handout built from FDA patient labeling.
Laser Hair Removal Aftercare Instructions
Edit and print a laser hair removal aftercare handout based on AAD guidance.
Tattoo Removal Aftercare Instructions
Edit and print a laser tattoo removal aftercare handout based on AAD guidance.
Chemical Peel Aftercare Instructions
Edit and print a light chemical peel aftercare handout with the AAD healing timeline.
Dermaplaning Aftercare Instructions
Edit and print a dermaplaning aftercare handout built from AAD guidance on gentle exfoliation.
Sculptra Aftercare Instructions
Edit and print a Sculptra aftercare handout from the FDA patient guide, including the massage rule.
IPL Aftercare Instructions
Edit and print an IPL aftercare handout based on AAD guidance and published research.
HydraFacial Aftercare Instructions
Edit and print a HydraFacial aftercare handout built from AAD guidance on gentle exfoliation.
PRP Aftercare Instructions
Edit and print a facial and scalp PRP aftercare handout with emergency vision warnings first.
More practice resources
Pair these tools with our 50-state licensing guides, the consent template library and the vendor directory. Missing a tool? Tell us what to build.